Mission procedure

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This section includes all the necessary information and steps to follow to ensure your mission goes smoothly, from your departure and until your return. If you require further guidance, feel free to contact your team manager beforehand.

CNRS missions  IRD missions UM missions

CNRS Missions

  1. All agents participating in missions are asked to log in to the SIMBAD portal to reserve their transportation and accommodation. Once you have completed your booking, please select your manager, who will then validate and approve your request.
  2. Send the mission request form to your manager.
  3. Upon returning from your mission, please send the corresponding expense report as quickly as possible with all supporting documents.

PLEASE NOTE :  For all mission requests abroad, visit http://www.dgdr.cnrs.fr/achats/agence/simbad.htm to check whether you need to apply for prior authorisation from the Defense and Security Officer (FSD) (click on “Missions abroad” and select the country of destination). If authorisation from the FSD is required, please send us the request form three weeks before the departure date.

Deadlines:  Your manager must receive your completed application at least five working days before departure for travel within the country of assignment; at least 15 working days for missions outside the country of assignment without the need for a visa; and at least 21 working days for missions outside the country of assignment with the need for a visa. Remember to take into account the time required for the budget manager to validate your request.

Download the forms

IRD missions

  1. For agents who are already trained in the use of IRD tools (Missions portal, FCM): no changes are expected; the procedure remains the same. All return paperwork (mission order + supporting documents) must be submitted to your manager, who will forward it to the IRD Missions department for payment.
  2. For others:
    1.  All agents participating in missions are asked to reserve their transportation either by logging in to the FCM portal  or by sending an email to the travel agency (ird@fr.fcm.travel) requesting a quote. For agents who are not yet trained to use this tool, training can be provided by one of the assistants.
    2. Upon receiving the quote, please send it to your manager along with the duly completed mission request form. Your manager will input the corresponding mission via the portal.

Deadlines: Your manager must receive your completed application at least five working days before departure for travel within the country of assignment; at least 15 working days for missions outside the country of assignment without the need for a visa; and at least 21 working days for missions outside the country of assignment with the need for a visa. Remember to take into account the time required for the budget manager to validate your request. Download the forms Guide Notilus and FCM

UM Missions

  • For persons external to MIVEGEC
    • Send the IRD mission request form, accompanied by the flight plan, to your MIVEGEC manager, who will input the corresponding mission via the portal.
  •  UM
    1. Send the mission request form, along with the Excel file for booking transportation, if applicable, to your MIVEGEC manager.
    2.  Upon returning from your mission, please send the corresponding expense report as quickly as possible with all supporting documents (meal receipts are not currently required).

PLEASE NOTE: For all mission requests abroad, visit https://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs to check whether you need to apply for prior authorisation from the Defense and Security Officer (FSD). In this is the case, allow for additional time to process your request.
Deadline: For travel within the country of assignment: mission requests must be submitted at least five working days before departure.
For missions outside the country of assignment without the need for a visa: mission requests must be submitted at least 10 working days before departure.
For missions outside the country of assignment with the need for a visa: mission requests must be submitted at least 21 working days before departure.
Remember to take into account the time required for the budget manager to validate your request. Download the forms